Automation of Daily Cash Reconciliation for Hospital Parking Operations
An asset management company's operations team was manually exporting parking data from each hospital's parking system every morning, cleaning and formatting the files, and then inputting the results into a standardized Excel template. These reconciliations were then manually consolidated into a monthly report used for financial validation and audit purposes. This process was labor-intensive, repetitive, and prone to delays and data entry errors.
Key Results
The Challenge
An asset management company responsible for operating hospital parking facilities across multiple sites in Australia faced a highly manual and time-intensive daily cash reconciliation process. Each hospital required staff to extract parking transaction data, validate totals, and populate a detailed Daily Cash Reconciliation (DCR) statement, taking approximately three hours per day per hospital across multiple hospitals nationwide.
Our Solution
We designed and implemented a fully automated data processing pipeline that extracted, validated, and loaded daily parking transaction data from each hospital system into a unified reconciliation model, automatically populating DCR statements and generating monthly summaries without manual intervention.
Implementation Process
Mapped the end-to-end daily and monthly reconciliation workflow across all five hospitals
Built a centralized data extraction module to retrieve parking system reports automatically each morning
Developed transformation scripts to clean, normalize, and align data across varied file formats
Created logic to auto-populate daily DCR templates and validate variances against expected totals
Linked daily DCR outputs to a dynamic monthly reconciliation workbook for end-of-month rollup
Implemented logging, error handling, and audit trail functionality for data transparency and compliance
"This automation has saved our team an enormous amount of time. What used to take hours every morning is now completed automatically. The accuracy and consistency across all sites have improved dramatically."
Technologies Used
What's Next
The company is exploring extending the automation framework to other operational processes including maintenance scheduling and vendor payment reconciliation.